Senior Admin Officer, Administration

About the role

CITIC CLSA is hiring a Senior Admin Officer in Seoul who will provide general administration support to the HR team and cover both HR and office administration functions. The role includes payroll and corporate pension processing, new joiner and leaver coordination, and oversight of office operations.

Key responsibilities

• HR coverage: run the full monthly payroll function with the ADP service provider, including reconciliation, severance pension, social insurance and year-end tax refunds, and prepare journal reports
• Coordinate new joiner and leaver HR processes and act as the link between regional and local offices on HR matters
• Handle job postings, communicate with external agencies, schedule interviews and coordinate logistics
• Run delinquency and criminal record checks with KOFIA and KRX, and handle working permits where applicable
• Arrange annual statutory and KOFIA training for license holders, and manage the quarterly labor-management council and HR policy updates under Korean labor law
• Guide staff through performance management and goal setting, maintain a systematic candidate database and file personal documents properly
• Admin coverage: oversee office administrative work, renew company insurances, arrange annual medical check-ups and help maintain organisation charts
• Manage petty cash, corporate cards, vendor invoices and office rent and maintenance, and support office maintenance such as relocation, renovation and cleaning
• Organise charity and volunteer activities and year-end events, and back up the local office and administrators on ad-hoc tasks

Required profile

• Degree qualified, preferably in Human Resources, Communications or Translation
• Ideally 10+ years of HR admin and ADP payroll experience in agencies or financial institutions
• Solid business acumen and cultural sense from a large complex organisation
• Highly proficient (near-native) spoken and written English
• Proactive, self-starting, able to meet tight deadlines and a good team player

Required skills

• Intermediate to advanced Microsoft skills, especially Excel and PowerPoint
• ADP payroll experience