Facilities Coordinator (Assistant Manager Level) – Sangam-dong

About the role

JLL is seeking a self‑motivated Facilities Coordinator to support on‑site executives and employees in its Seoul office. The role combines visitor management, facilities inspections, vendor coordination, and administrative support to ensure a smooth, safe, and welcoming workplace.

Key responsibilities

• Greet visitors and employees, acting as a warm ambassador for the workplace.
• Conduct regular facilities inspections, audits, and respond to emergencies to minimise downtime.
• Coordinate with vendors and building management for operations, maintenance, and repairs.
• Support onboarding of new employees, manage office supplies, mail, parcels, and on‑site logistics.
• Provide administrative assistance including expense claims, presentations, newsletters, and document management using G‑Suite.
• Process purchase orders, invoices, and liaise with Accounts Payable and supplier onboarding.
• Assist internal and external events, handling venue checks, amenities, and F&B support.
• Manage security badge and guest management systems, respond to intercom calls, and report incidents.

Required profile

• Minimum 3 years of experience in workplace services, facilities operations, or administrative coordination.
• Strong written and verbal communication skills with the ability to multitask.
• Team‑player, proactive problem‑solver who can handle confidential information discreetly.

Required skills

• Proficiency with Google Workspace (Gmail, Calendar, Meet, Docs, Groups).
• Proficiency with Microsoft Office (Word, Excel).