Administration Specialist

About the role

The Administration Specialist in Seoul acts as the executive assistant to the General Manager (GM) and handles the GM's calendar, meetings, reporting and daily administration. The role also covers internal communications, community and sustainability initiatives, and general office management. It is a full-time position open to current Levi Strauss & Co employees, who apply through their Workday account.

Key responsibilities

• Act as the primary point of contact for the GM, manage the GM's calendar and coordinate meetings
• Support planning and management of the GM's annual budgeting (AFP, F4, F10, etc.) and prepare and process expense reports
• Develop reports, documents and presentation materials as requested
• Support team engagement activities such as offsites and regular meetings, and arrange restaurants, refreshments and other meeting needs
• Coordinate logistics and on-site support for visitors, and provide documents such as invitation letters and visa support
• Review incoming English communications, identify items needing market attention, translate them into Korean and distribute them to stakeholders
• Support the quarterly Townhall and act as lead for Community Initiatives and Team Fundraising: Community Day with local NGOs/NPOs, Red Tab Foundation fundraising and Sports Day, and D&I and sustainability initiatives in Korea
• Organize offsite meetings, workshops and year-end gatherings, including budget, venue and logistics
• Support annual budgeting for general administration, review vendor invoices and general expenses, and oversee office management, supplies, stationery and canteen items
• Handle corporate travel for the GM and employees, and coordinate new employee onboarding, induction and distribution lists in ServiceNow